Monday, November 2, 2015

Parent Conference Tips & Tricks

I survived! Yes, I did! I just finished two weeks of parent/teacher conferences! Yes, you read that correctly...two weeks. BUT... let me tell you why AND why I have now come to look forward to conference time.


I used to dread parent/conferences. Not only did I have to complete all my students' report cards (which as we all know, takes HOURS/DAYS), but then I had to sit with each family and reread the report card to them. HATED IT! Something needed to change.

My school decided to meet with parents BEFORE report cards come out, so there are NO SURPRISES! I schedule my conferences over a two week period. Each conference is 15 minutes long. YEP...15 minutes! It is possible to get it all in, make it personalized, and inform the parents how to help their kids moving forward.

I choose to schedule them over two weeks, so I don't have to have 10 conferences in one day and feel rushed. Only having 2-3 conferences a day is manageable for me and I am not so overwhelmed. Don't get me wrong, some days there are more, some days there are no conferences at all, but it is spread out, which helps. 

In order to streamline my conferences, I created a binder tailor made for it! Everything I need is right at my fingertips. No more searching, last minute note creating...waste of time conference 
preparations. 


This form, RIGHT HERE, is the best thing that happened to my parent/teacher conferences. It is a simple checklist with room for short comments or notes. It takes about 5 minutes to complete and says a whole lot about what is going on in and out of classroom with each student. I make a copy for each parent, so they can take notes. I also keep a copy for myself. This is what we go over at our conference.


I use these forms to inform parents when their conference is scheduled. I also try to send home a reminder note the day before the conference to cut down on any missed appointments.  I keep all my masters and copies in my conference binder in plastic sleeves. Again, easy access...all at my fingertips.


 I also document each conference with a sign in sheet. I keep a copy for myself and I turn in one to my administration. 


If a parent signs up for a conference and doesn't show up, I send home this note with their child. I don't use this form often, but I like having it ready to go if necessary.


Grab your editable conference binder pages HERE:



Get your conferences started off in the right direction with this sign up form. Click on the picture below to grab your FREE copy. 


Now that you have everything organized and in one place, I hope you will feel confident and ready to tackle those parent conferences head on! Good luck!

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